Required Documents

Dear Applicants, please make sure that you carefully read the presentation text below.

We regret that we are not able to accept incomplete applications. Therefore, please ensure that you provide all of the required documents, and that the application form is fully filled in and signed.

Following this, we advise you to download, print out and fill in the checklist click here which contains and explains what documents you need to hand in along with your passport when visiting a VAC for Greece to submit your application.

This is done in order to help you prepare your application more effectively and save you time and efforts while you visit the GVCW Application Centres in London, Edinburgh and Manchester.

The list of documents below is not an exhaustive list of documents and the applicant can always be asked to provide additional information/ documents, if desired by the Mission.

The stay in Greece should be the longest of any other Schengen Member States or in case of equal duration of stay, Greece should be the first entry.

Both the standard and the supporting documentation have to be recent, i.e. not older than 1 month from the date of application, and need to be provided for every Schengen visa application; that means that couples/ families applying on the same day need to have each application separately, including all the documents as follows below.

Applicants always have to bring and present their original documents, but they only need to submit photocopies of the same, unless the requirements specify that an original document has to be submitted.

Before gathering the required documents mentioned below, applicants are advised to read the requirements under Overview (see here) in order to ensure they are entitled to apply for the chosen visa category. 

For EEA/ EU and Swiss national family member, please click here.

For Minors, please click here

A.     STANDARD DOCUMENTATION FOR SCHENGEN VISA APPLICATION

  1. Visa application form (original) (see here) filled in and signed by the applicant.
    If the applicant is a minor, the application form has to be completed and original signed by both the parents.
     
  2. Passport (original and photocopy; if signature is not on the bio-page, a photocopy of the signature page is also required)
    Signed passport, at least 2 adjacent blank pages for visa purposes, must be valid for at least 90 days beyond the return date of the trip to the Schengen Area and has to be issued within the last 10 years on the day of leaving the Schengen Area.
    Extended passport may still be valid, but when older than 10 years the passport is no longer acceptable; in that case applicant first needs to apply for a new passport.
    Photocopies of previous Schengen visas endorsed in an old passport and issued in the last 3 years, if applicable.
     
  3. UK Residence permit and photocopy (If BRP card, photocopy of both sides is required).
    UK Residence permit, endorsed in the passport or issued as a Biometrics card, must be valid for at least 90 days beyond the return date of the trip to the Schengen Area; C type visitor visa (see here) is not acceptable.
     
  4. Passport-size photograph (see here) in white or off-white background, in colour, not older than 6 months.
     

B.      SUPPORTING DOCUMENTATION FOR SCHENGEN VISA APPLICATION

  1. Proof of current occupation

    a. Employer letter: recent (not older than 30 days from the date of application), with an original stamp and signature from the HR department of the company, specifying the date of recruitment and position in the company. Alternatively, the pay slips of the last three months can also be accepted.

b. Student letter: recent (not older than 30 days from the date of application) letter from university/ college/ school with original signature confirming attendance, addressed to the Mission.

c. If self- employed, the last tax return form or a Self- employment letter (original): recent (not older than 30 days from the date of application) confirming applicant’s self-employment, signed, addressed to the Mission and obtained from (if applicable):

  • Applicant’s accountant: when the accountancy of the applicant’s company is done by an external/ independent accountant
  • or Solicitor: when applicant’s company has been registered by a solicitor
  • or Bank Manager: when applicant’s company is registered with a business bank account
  • or Companies House: Certificate of Incorporation received upon registering business: if applicant’s name is not mentioned on the certificate, then additional proof demonstrating connection between the applicant and the company should be provided 

d.Unemployed/ retired/ receiving benefits

  • Recent original letter obtained from local Jobcentre or Pension Service
     
  1. Proof of funds

    Applicant’s U.K. bank statement: Current account showing applicant’s name and surname (the account on which the applicant’s salary goes into); it has to be recent (not older than 30 days from the date of application), showing not less than 90 days of transactions. Balance dated within the last month on the visa application submission date; balance needs to be in GBP and have a minimum amount of £ 40.00/day of stay in the Schengen Area. Overdraft balance is not accepted.
    UK bank statements covering less than 3 months are not accepted, even if the bank account was recently opened, as the welcome letters from the bank are not accepted as supporting document; also note that international bank statements are not accepted.
    Travellers’ cheques, covering the same amount as explained above, can only be submitted as an additional document to the bank statements and not as a substitute of the bank statements.
    If the applicant is sponsored (please note only immediate family members can sponsor each other), the applicant must submit the sponsor’s passport copy, proof of relationship such as Marriage/ Birth certificate (if not in English or in Greek, then translation by a certified translator in the U.K. is also required), sponsorship letter signed by the sponsor, their bank statement of the last three months as mentioned above and sponsor’s proof of current occupation as per the field B1a or B1c.
    Please note in case of minors, proof of funds from one parent is required.
     

  2. Proof of travel (airplane, train, boat, coach, (hired) car)

    Fully paid return travel tickets: mentioning applicant’s name and travel dates to and from the Schengen Area. If applicant is also travelling to other Schengen States, return travel tickets for each of the Member States are required. Only travel tickets bought from travel agencies based in Greece or in the U.K. submitted along with the receipt of payment and e-tickets provided by airline companies can be sent to the Embassy. Travel tickets provided by travel agencies out of the UK cannot be accepted, even with a receipt/ invoice or payment confirmation.

a. When travelling by car: Driving license, car registration, car insurance and return travel tickets (ferry or Eurotunnel) mentioning the applicant’s name and the registration number of the car. If applicant is not the driver, driver’s passport, driving license and cover letter (signed & dated) confirming joint travel with applicant and travel dates need to be provided too. 

The receipt or payment confirmation should state no outstanding balance due to be paid (Payments receipts issued by travel agents should be in English).
 

  1. Proof of accommodation

    Hotel/ holiday home confirmed reservation: Names of applicants, arrival and departure date, address of the hotel and contact details should be clearly stated. If the applicant is also travelling to other Schengen States, proof of accommodation in each of the Member States is required.
    If the applicant’s name is not mentioned on the accommodation reservation, then a joint travel confirmation letter, signed and dated by the person whose name is on the reservation, must also be provided along with a photocopy of that same person’s passport/ ID card + passport signature page, if signature is not on passport’s bio-page.
    When accommodation is reserved for a group, then a list with the names of the group members will also be required.

    For Cruise: full itinerary, passengers’ details from the company along with proof of payment is required.

    For Yacht/ Sailing: letter from sailing company/ skipper with itinerary for each day and details of applicants travelling for vacation. Yacht registration and a copy of the skipper’s passport is required.

    Accommodation provided by family/ friends in Greece: applicant’s host’s recent (not older than 30 days from the date of application) cover letter (signed & dated) confirming travel period, address of stay and contact details is required, along with the host’s proof of residence (utility bill/ tenancy agreement/ deeds of property etc). The host also needs to have the signature on the invitation letter authorised by a Greek authority (police, Honorary Consulate etc). If host is a non-EU citizen, their permit of stay in Greece is also required.
     

  2. Travel insurance (all-risk medical travel insurance)

    The travel insurance – clearly showing the applicant’s name - has to be valid throughout the complete territory of the Schengen Area, the main destination must be Greece (if mentioned) and must cover the entire period of the applicant’s intended stay in the Schengen Area; the minimum coverage for medical emergency and repatriation (death clause should be included) must be 30.000 €.
    Applicants insured through a bank, must obtain a bank letter confirmation as bank statements alone are not sufficient; it has to be recent (not older than 30 days from the date of application).
     

  3. Business: Proof of business invitation (additionally)

    Employer letter: (not older than 30 days from the date of application), with an original stamp and signature from the HR department of the company, specifying the dates of travel and the reason for the trip. Invitation letter from inviting company/ business in Greece (on Official company letter head, stamped and signed) containing: Full address and contact details of the company, name and surname of the countersigning company representative, the purpose and duration of the trip, identity of the invited applicant and person or company who will bear the travel and living costs.
    If the accommodation is booked by the inviting company, this also has to be clearly stated in the invitation letter, mentioning full address and contact details of the hotel and duration of stay.
     

  4. Field trip/ study/ research purposes (additionally)

    Original (not older than 30 days from the date of application) signed university/ college/ school letter, which is addressed to the Mission; mentioning the applicant’s name, the inviting university (it has to be a Greek national institution), the reason for the trip, the dates and the name and surname of the professor accompanying the students.
    Official invitation from Greek institution (it has to be a Greek national institution). Original (not older than 30 days from the date of application) signed university invitation, which is addressed to the Mission; mentioning the invited university/ college/ applicant’s name and surname, the reason for the trip and the duration of stay in Greece.
    When travel tickets and/ or accommodation is paid or provided by the school/ college/ university, it has to be mentioned either in the UK university letter, or in the invitation letter of the Greek institution.
     

  5. Family member of EEA/ EU/ Swiss national citizen (additionally): applied to spouses or children under the age of 21 of EEA/ EU/ Swiss national passport holders
    1. EEA/ EU/ Swiss national citizen's passport (original to be seen and photocopy to be submitted)
    2. Proof of relation to EEA/ EU/ Swiss national citizen: marriage/ birth certificate (original to be seen and photocopy to be submitted), if not in English or Greek, then translation by a certified translator in the U.K. of the same document is required.
    3. Flight reservation with details of applicant and EEA/ EU/ Swiss national: Fully paid return travel tickets, mentioning both the applicant’s and the EEA/ EU/ Swiss national family member’s name and travel dates to and from the Schengen Area, as per the proof of travel specifications (field B3).
      When travelling by car: Driving license, car registration, car insurance, fully paid return travel tickets (ferry or Eurotunnel) mentioning the registration number of the car, both the applicant's and their family member's name and also accomodation bookings need to be submitted. If applicant is not the driver, driver's passport, driving license and cover letter (signed and dated) confirming joint travel with applicant and travel dates need to be provided, too.

Note: No proof of adequate funds, travel insurance and proof of accomodation is needed from applicants who are travelling together by plane or intend to meet their family member in Greece (optional). Family members of EEA/ EU/ Swiss national citizens who are travelling by themselves and do not intend to meet their their family member in Greece, nedd to submit all the standard and supporting documentation as per the checklist, and pay full visa fees.